The University of Utah maintains contracts with Hertz, Enterprise Rent-a-Car, and National to provide
the best deals and service for our employees. University employees should use these car rental
agencies when on university-related trips.
Please note: If the state contract number is not used through Hertz, Enterprise or National, a $3
per day insurance surcharge will be assessed to the traveler’s department.
We encourage booking with Christopherson Business Travel who can
conveniently reserve a car using the state contract ID.
For information on international car rentals, please visit the University International Car.
When appropriate, an employee can use their own vehicle to travel for university business. The employee will be reimbursed at the federal rate of .655 cents/mile. If choosing to instead be reimbursed for actual gasoline purchased, the employee must provide receipts and the total cannot exceed the cost of mileage reimbursement. If an employee would like to drive for a trip out of state, they must first obtain a round trip airfare quote and reference the total as the maximum amount they can be reimbursed for mileage.
Travelers can use the personal vehicle mileage log provided to keep track of total mileage to be reimbursed.
Travelers can be reimbursed for the use of public transit, ride share, and taxi services while on university business. Receipts will be required for reimbursement and can be added in Concur expense reports under the "Ground Transportation" expense type.
Vehicles are also available for rental through the university's Fleet Services.
Faculty, staff, and students are permitted to use a university vehicle for university business provided they are at least 18 years of age, possess a valid driver's license (which must be presented at time of rental), have viewed the Defensive Driving video, and have not had more than two accidents within the last 12 months.