When appropriate, an employee can use their own vehicle to travel for university business.
An employee will be reimbursed at the federal rate of 70 cents per mile using the mileage tool in Concur if they are traveling either 100(+) miles or with an overnight stay.
If an employee chooses to be reimbursed for actual gasoline purchased, they must provide receipts – each receipt must be classified as a separate fuel expense. The total cannot exceed the cost of mileage reimbursement.
If an employee would like to drive for a trip out of state, they must first obtain a round-trip airfare quote and include the documentation as the total for the maximum amount they can be reimbursed for mileage. The Concur booking tool or CBT can be used to obtain this pricing. Travelers will use the personal mileage tool in Concur.